How to Write a Newsletter in MS Word

1. Go to MS Word and select “File” and “New.”
2. Type “newsletter” in the “Search online for” text box in the “New Document” task pane. Then click on “Go.” Matching results from Microsoft Office Online (see resources) will be displayed.
3. Click on the newsletter template you want to preview. A “Template Preview” dialog box will open. Click on “Download” to load the template onto your page or click on the left and right arrows to preview additional designs.
4. Click on the title in the newsletter template and correct it to match your own.
5. Update or insert a date and volume number to your newsletter at the bottom of each page. MS Word should already have a page number inserted for you in the footer (if your template has multiple pages).
6. Select any headings you want to change and replace them with the correct headings for your newsletter. Click within the text box beneath each heading and add your story or message. Also, change any text in the margins and insert special news or information you’d like people to see.
7. Replace images with images from events for your organization or school. To replace an image, click on the image you want to change, then choose “Insert” and “Picture” from the toolbar.
8. Choose “From File” to add a picture from your file or “Clipart” to use one from your MS Word collection. Double-click on the image you want. It will replace the selected image on your page.
9. Save the newsletter by choosing “File” and “Save.” Click on the “Create New Folder” button in the “Save” dialog box and name it “Newsletters.” Name your file and click on “Save.” Your file will be saved in the new folder you created. You can save additional newsletters to the folder.