How to Create Multiple Indexes in Microsoft Word

Create Tags for Multiple Indexes in Microsoft Word
1. Open the Microsoft Word document you want to index.
2. Go to the Tools menu and choose Options. Click the View tab, and in the Formatting marks section, click All. This will let you see the index tags.
3. Click where you would like to insert an index tag. You might want to insert the tag close to term you’re indexing, or you might want to put all the tags at the start or end of the paragraph so they don’t accidentally get deleted.
4. Go to the Insert menu and choose Field. In the Categories column on the left, choose Indexes and Tables. In the Field names column on the right, choose XE.
5. In the white box that starts with XE, type the index term you want in quotes, then a backslash and a lowercase f, then the name for the index in quotes. Use a colon to separate entries and subentries. Then click OK. For example, to create a name index, your entry might look like {XE “Dick” \f “names”} For a subject index, your entry might look like {XE “children:boys” \f “subjects”}
6. Repeat steps 2 through 5 for each index entry.
Generate Multiple Indexes in Microsoft Word
7. Click where you would like to insert the index. If you want to put the indexes in a separate document, see the section below.
8. Go to the Insert menu and choose Field. In the Categories column on the left, choose Indexes and Tables. In the Field names column on the right, choose Index.
9. In the white box that starts with INDEX, type a backslash and a lowercase f, then the name for the index in quotes. Then click OK. For example {INDEX \f “names”} The entries for that index will appear, sorted in alphabetical order and with page numbers.
10. Repeat steps 2 and 3 for the other index(es).
11. Type a title above each generated index, such as “Name Index” and “Subject Index.”
Create Separate Index Documents
12. Create a new document and save it in the same folder as the other document file(s).
13. Go to the Insert menu and choose Field. In the Categories column on the left, choose Indexes and Tables. In the Field names column on the right, choose RD.
14. In the white box that starts with RD, type the name of the document that has the index entries in quotes.
15. If the entries are in more than one document, repeat steps 2 and 3 for each document.
16. Follow the directions above to insert the indexes.