Sunday, November 20, 2011

How to Write Protect a Word Document


How to Write Protect a Word Document in Word 2007
1. Write or open the document you want to protect.
2. Click the review tab at the top of the word document screen
3. Click on 'Protect Document' in the far right top corner of the document. This should bring up a small window pane on the right, with 3 short steps to it.
4. Set formatting restrictions. You can restrict the formatting to a few styles if you go through the list and select the elements you want to restrict, select 'all' or 'none'. Alternatively, Word suggests a 'reccommended minimum' of restricted formatting.
5. Set the editing restrictions. Leaving it at the default of no changes means the reader won't be able to edit anything. Tracked changes means somebody else can change anything but you can see the changes they've made. Comments means that people can comment on your document. Finally, filling in forms means that people can fill out pieces of a form that you've designed (say for example, a questionnaire), but they can't change the questions that you've written or accidentally delete things other than when they write in form elements like text boxes, etc.
6. Create exceptions to the rule. If there are users that you would like to be able to edit the document then put them in here so that they have the same editing abilities as you do.
7. Start enforcing. Just create your password, and then everything is done for you with the settings that you made.
 

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