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Thursday, September 20, 2012
How to Create Auto Populate Documents in Word 2007
One or a Few Lines of Text
1. Go to Microsoft Word 2007, then select the Microsoft Office Button and “Word Options.”
2. Go to the “Proofing” category and select the “AutoCorrect Options...” button. Click on the “AutoCorrect” tab to create your auto populate text.
3. Place a check mark by “Replace text as you type.” Type in the word(s) you want Microsoft Word to replace, such as “MyAddress” beneath “Replace.”
4. Add the text you want Word to use under “With,” such as your actual address. Then click on “Add” or press “Enter” on your keyboard.
5. Click on “OK” to apply the feature and “OK” to close the “Word Options” dialog box.
6. Put the newly added text to work by typing “MyAddress” within your document. Then press the “Enter” key or space bar on your keyboard. “MyAddress” will be replaced with your actual address.
Several Lines or Pages
7. Type in your content in Word 2007 or open the document you’re often rewriting.
8. Select the lines you want to copy (including text, bulleted lists and tables), then click on the Microsoft Office Button and “Word Options.”
9. Choose the “Proofing” category and click on the “AutoCorrect Options…” button. In the “AutoCorrect” tab, create a text to represent the content you want to populate.
10. Add the word (such as "mytext") under “Replace.” Leave the textbox for “with” as is (even if it appears blanked out). Click on the “Formatting” option if it’s not already selected, so Word can retain your text format.
11. Click on “Add.” You will now see the newly added text on your list. Now, follow steps five and six from the previous section to apply the changes.