How to Insert Merge Fields in Word 2007

Connect Your Word Document to a Data Source
1. Choose the "Mailings" tab and click "Select Recipients."
2. Click "Select from Outlook Contacts" to draw your information from your Outlook address book, or "Use Existing List" to select a separate database file. You can also click "Type New List" to quickly create and save a database via Word. Use the form that appears to create your list.
3. Click "Edit Recipients List" after your data source is connected to make modifications to the data Word will pull from the source.
Insert Merge Fields
4. Select the "Mailings" tab and click "Match Fields."
5. Use the drop-down menu next to each merge field type to select a type of data pulled from your data source. If you're using an Outlook contacts list, these data types will likely be matched already. If you're using an Excel spreadsheet or other database file, you will have to match each field type to a column heading. Click "OK" when you're done.
6. Click "Insert Merge Field" on the "Mailings" tab, and select which field you want to insert. Remember that each field is linked to a particular column of data in your data source. The "Last Name" field, for example, may be linked to a column headed "Surname." The field will appear at the location of your cursor.
7. Click "Finish and Merge" on the "Mailings" tab to edit individual documents within your set or to print the entire set. The "Print" dialog box allows you to choose whether to print copies corresponding only to a certain range of entries in the data source, or to the entire source.