How to Create a Microsoft Word Database

1. Open the 'Tools' menu, select 'Letters and Mailings' and choose 'Mail Merge Wizard' for Microsoft Word 2002 and 2003. Open the 'Mailings' menu, select 'Start Mail Merge' and choose 'Step by Step Mail Merge Wizard' in Microsoft Word 2007.
2. Perform the steps through the 'Mail Merge Wizard' until you reach 'Select Recipients' to set up a Microsoft Word database.
3. Select 'Type a new list' followed by 'Create.' A 'New Address List' box will pop up, allowing you to enter address or database information. Type the data information into the pertinent fields and click 'New Entry' to save and go to the next data record.
4. Find a data record by clicking 'Find Entry' and typing search criteria into the 'Find' field. Delete an entry by using the 'Find' option to pull up the record and then selecting 'Delete Entry' to eliminate it. Filter entries so they display in a desired order by selecting 'Filter and Sort' and selecting the fields and information to display.
5. Click on 'Close' when you have finished entering data. A screen will pop up that prompts you to save the data file. Type the database name into the 'File name' field, making note of where you save the database, and click on the 'Save' button to complete the process.
6. Make changes to the database by opening the 'Mail Merge Recipients' data box in the 'Mail Merge Wizard' and making changes to individual records. Click on the 'OK' button when finished.