Saturday, December 28, 2013

How to Use Microsoft Word 2007 Online

1. Log into the Office online website. If you don't have a login, register at the site for a free account. Once you have logged in, click on the 'Word' icon in the 'Create a New Document Online.' At the 'New' prompt, enter the name for your new Word document. Click on 'Save.'
2. Use the new document that opens. Notice it uses the ribbon interface. Use the 'File' tab to save and share your newly created document. Use the 'Home' tab to format your document. Use the 'Insert' tab to add images, tables, clipart or hyperlinks. Lastly, use the 'View' tab to modify your document view.
3. Save your changes by using the 'Save' icon. It is located above the File menu. Share document with other users by using 'File' menu and selecting 'Share.' You can make this item public or privately invite others to share this file.
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How to Use Voice Recognition in Word 2007

Set Up Your Microphone
1. Connect your microphone to your computer. If your microphone requires you to install a software driver, do so.
2. Open the Speech Recognition by clicking the Start button, then 'Control Panel', then 'Ease of Access Center', then 'Use the computer without a mouse or keyboard', then 'Use Speech Recognition'.
3. Click 'Set Up Microphone' and follow the instructions.
Take The Tutorial And Train Your Computer
4. Open Speech Recognition, as above.
5. Click 'Take Speech Tutorial' and follow the instructions.
6. During the Tutorial, your computer will learn to recognize your voice and manner of speaking. You can improve its accuracy by further training it. To do so, open Speech Recognition, click 'Train your computer to better understand you', and follow the instructions.
Using With Microsoft Word
7. With Speech Recognition running, say 'Open Word' to start Microsoft Word.
8. Use the methods you learned during the Tutorial to operate Word.
9. Save your document and close Word.
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How to Remove Word 2007 Metadata

1. Click 'Start,' 'All Programs,' 'Microsoft Word 2007' to open the program, if it is not already open.
2. Click on the Windows button in the upper left-hand corner of the application window and click 'Open.' Locate and double-click on the Word document you want to remove metadata from.
3. Click on the Windows button again and select 'Prepare,' then 'Inspect Document.'
4. Click the 'Inspect' button on the 'Document Inspector' box. Click on the 'Remove All' button next to the wording 'Comments, Revisions, Versions, and Annotations' and 'Document Properties and Personal Information.'
5. Click 'Close.' Your document's metadata is now removed.
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Microsoft Word 2007 Mail Merge Tutorial

1. Ensure that your data source contains all of the information you need. Save any changes to the data and close that program or file.
2. Open a new, blank Word document. Go to the 'Mailings' tab of the ribbon. Click 'Start Mail Merge' in the 'Start Mail Merge' group. Select 'Step by Step Mail Merge Wizard.' The 'Mail Merge Wizard' opens in the task pane on the right side of the window.
3. Select the type of document to which you want to merge your data under 'Select Document Type.' You can choose 'Letters,' 'Email Messages,' 'Envelopes,' 'Labels' or 'Directory,' which creates a directory of names and phone numbers as a new Word document. Click 'Next.'
4. Choose 'Use an Existing List' under 'Select Recipients' if you want to use an Excel worksheet. Click 'Browse,' select the workbook containing the data you want to use and click 'Open.' Choose 'Select from Outlook Contacts' if you want to use information from Outlook. Click 'Choose Contacts Folder.' Select the folder containing the data you want to use and click 'OK.' Click 'Next.'
5. Enter the merge fields you want to use, such as an address block or names and telephone numbers. Go to the 'Mailings' tab and click 'Insert Merge Field' in the 'Write and Insert Fields' group. Click 'Update' if you are creating labels. Click 'Next' to preview the merged document.
6. Click 'Next' to complete the mail merge. Select the 'Edit' link if you want to edit individual labels, letters or envelopes. Click the 'Print' link when you are ready to print the merged documents. Click the 'Electronic Mail' link to send your merged messages if you are creating an email merge.
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How to Import a Word Document Into Excel?

1. Open a Word document you want to import.
2. Click the 'Microsoft Office Button.' Click 'Word Options.'
3. Click the 'Advanced' tab. Under 'Preserve Fidelity when Sharing this Document, click 'Save Data as Delimited Text File.' This feature will allow Excel to read the file you are going to import. Click 'OK.'
4. Click the 'Microsoft Office Button.' Choose 'Save as.' Under 'Save as Type.' Select 'Plain Text.' This will save the file as a .txt file. A file conversion window will appear. Click 'OK.'
5. Open Microsoft Excel.
6. Click the 'Data' tab. In the 'Get External Data,' click 'From Text.'
7. Select the file you just saved in step 4. Click 'Open.' The Text Import Wizard will appear.
8. Select 'Delimited' under 'Original Data Type.' Click 'Next.'
9. Select the delimiter you want to use. For instance, check 'Comma' instead of 'Tab' to see how it affects the conversion. Click 'Next.' Click 'Finish.'
10. Click in the first cell (A1) in Excel. Click 'OK' to import the data.
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Friday, December 27, 2013

How to Edit PDFs for MS Word 2007

1. Navigate to PDF to Word Converter. Click 'Choose File' under 'Select PDF to Convert.' Double-click the PDF file you want. Click 'DOC,' under 'Convert PDF file to.' Type in an email address on the right and click 'Convert' to send the new DOC file there.
2. Visit PDF to Word. Click 'Choose File' to select the PDF you want. Click 'Convert and download' to edit and change the file to DOC and download it.
3. Download and install Quick PDF. Click the 'Add PDF file' button in the program. Click 'Start Conversion' to convert to DOC.
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How to Do Table Calculations in Word 2007

1. Open the Microsoft Word 2007 document. Locate the Word document on the hard drive and double click on the file icon.
2. Create the table in Microsoft Word 2007. Click on the 'Insert' tab from the main menu. Then select 'Table' and choose the appropriate size of the table.
3. Enter the column titles, row titles and figures for the table. Label each column and row appropriately and enter the numbers for the table calculations. Be sure to leave a blank table cell to place the calculations in.
4. Understand the row and column numbering system. In order to compute the numbers in the table one must understand that the columns are referred to as letters and rows are numbers. Therefore, the first cell in the table is A1 and the cell to the right is B1. The cell below A1 is A2. These are the references, which the column and row calculations are based upon.
5. Place the cursor in the column cell where the computation will occur. Next, select 'Layout' from the main menu tabs. In addition, from the layout menu choose the 'Formula' button.
6. Type in the particular calculation in the designated formula box. For example if a user has numbers in the A2 and A3 box and wants them added together, simply type '=A2+A3'. The default formula is the Sum function formula.
7. Know the basic formula symbols. For addition it is '+', for subtraction '-', for multiplication '*' and for division '/'.
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How to Cross Out Words on Microsoft Word

Highlight the word you wish to cross out. To do this, place your cursor at the beginning of the word, hold down your left mouse button, move the cursor across the word and then release the button.
Click on the 'Format' option in the menu bar at the top of the screen, and then click on the 'Font' selection in the drop-down menu that appears.
Place your cursor on the highlighted word, and press the right button of the mouse. Click on the 'Font' selection in the menu that opens, and it will take you to the same place that the instructions in Step 2 took you.
Check the box next to 'Strikethrough' to cross out your highlighted word.
Click 'Double strikethrough' if you want to cross the word out with two lines instead of one. Click 'OK' to complete the command and close the menu.
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How to Read Aloud in MS Word

1. Launch Microsoft Word.
2. Click 'File,' then 'Options.'
3. Click 'Quick Access Toolbar' in the left pane or 'Customize Ribbon' if you want to add it there instead. Click 'Choose commands from' and then select 'Commands Not in the Ribbon.'
4. Select 'Speak' from the list and click 'Add' if you are adding to the Quick Access Toolbar. Click 'New Group' or 'New Tab' if you are adding it to the Ribbon, then click 'Add,' then 'OK.'
5. Click the 'Speak' button once you have typed something to hear your work read aloud.
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How to Type an Umlaut in Microsoft Word

1. Insert the cursor where you want to type an umlaut in an open Word document.
2. Press “Ctrl-Shift-;” and then type the vowel over which you want an umlaut to appear. This will insert the lowercase version of the vowel with an umlaut over it.
3. Press “Ctrl-Shift-;" and then press “Shift” and the vowel requiring the umlaut. This results in an uppercase umlauted vowel.
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