Saturday, May 11, 2013

How to Check Grammar in Microsoft Word

1. Open Microsoft Word and choose 'Options' from the 'Tools' menu. Select the 'Spelling and Grammar' tab from the window that comes up.
2. Look for the 'Grammar' section at the lower portion of the window. Check the box that says 'Check grammar as you type.' Microsoft Word will now underline any possible grammatical mistakes as they arise in your typing.
3. Type your document and look for wavy green underlines to your text. Microsoft Word underlines possibly misspelled words in red and possible grammar errors in green.
4. Right-click on the text underlined in green for a list of options. Microsoft Word may offer you a suggestion for changing your sentence, or a tip such as suggesting you revise a sentence fragment.
5. Left-click on a suggested revision to replace the underlined text with it. Choose 'Ignore Once' to have Microsoft Word ignore the possible mistake only this time. Microsoft Word continues to check your document for this same type of error.
6. Choose 'Grammar' from the drop down menu for more options and explanation of the possible error the grammar check found.
7. Select 'About This Sentence' for detailed explanation of why the grammar check detected a possible error. This can help you decide if your sentence does actually violate the rule of grammar. For this option, you will need to have the office assistant enabled.

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