How to Sort in MS Word

Sort Tables
1. Start Word 2007 and open the document you want to sort. Place your cursor within the table.
2. Go to the 'Layout' tab and click the 'Sort' button under the 'Data' group.
3. Customize your sorting preferences in the 'Sort' dialog box.
4. Go to 'Sort by' and use the pull-down list to select the first column you want to sort. Choose 'Text,' 'Number' or Date' from 'Type' and 'Ascending' or 'Descending' for the order.
5. Go to 'Then by' and select the next column you want to sort. Choose the sort type and order.
6. Add in any additional columns you want to sort by going to 'Then by' and selecting the column, sort type and order.
7. Go to the 'My List has' section. Select 'Header row' to sort everything except the header row or first row, or 'No header row' to sort the entire table. Click 'OK.'
Sort Paragraphs
8. Highlight the text you want to sort.
9. Go to the 'Home' tab and click the 'Sort' button from the 'Paragraph' group.
10. Go to 'Sort by' in the 'Sort' dialog box and choose 'Paragraphs' or 'Fields.'
11. Go to 'Type' to pick the type of contents you're sorting, 'Text,' 'Number' or 'Date.'
12. Click 'Ascending' or 'Descending' for the order and press 'OK.