How to Use Check Boxes in Word

Interactive Check Boxes
1. Open a new blank document. In Word 2007, click the Microsoft Office Button and 'New' and 'Blank Document.' In Word 2010, click 'File' and 'New' and 'Blank Document.'
2. Access the developer tools. In Word 2007, click the Microsoft Office Button and 'Word Options' and 'Show Developer Tab in the Ribbon.' In Word 2010, click 'File' and then 'Options' and 'Customize Ribbon,' and select the 'Developer' button and click 'OK.'
3. Select the drop-down menu for 'Legacy Tools,' found on the developer tab under 'Controls.' Under 'Legacy Forms,' select the icon for 'Check Box Form Field.' A new check box will appear in your Word document.
4. Repeat Step 3 to insert additional check boxes to your document. You may also choose to copy and paste the already inserted check box. Format your check boxes as you would any other element in your Word document. You can double click the check box for further editing options.
5. Lock your document to make the check boxes usable. In Word 2007, from the 'Developer' tab, select 'Protect Document,' or in Word 2010, select 'Restrict Editing.' Under option number 2, 'Editing Restrictions,' check this box and select 'Filling in Forms' from the drop-down menu. Select the 'Yes, Start Enforcing Protection' button for completion. You do not have to password protect your document.
Noninteractive Check Boxes
6. Open a new blank document. In Word 2007, click the Microsoft Office Button and 'New' and 'Blank Document.' In Word 2010, click 'File' and 'New' and 'Blank Document.'
7. Insert check box symbols into your document. In Word 2007 and 2010, go to the 'Insert' tab, select the drop-down menu for 'Symbol' and click 'More Symbols.' Select the 'Wingdings' font, select the image for character code '254' and click 'Insert.' Your check box symbol will appear on your document.
8. Add check boxes in the same method or copy and paste the inserted check box. You can edit and format the check box symbol using the features on the 'Home' tab.